Privacy Notice

1:1 Meeting Dashboard · Last updated April 2026

1. Who is the data controller?

Vergence AS is the data controller for personal data processed through this tool.

Org. nr. 922 540 535Tjuvholmen allé 3, 0252 OsloContact: afh@vergence.tech (Amir Folkestad Habhab)

2. What data we collect and why

Data	Purpose	Legal basis
Name, email, role, company	Identify you and grant access	Performance of a contract
Performance self-assessments	Prepare for 1:1 meetings	Performance of a contract
Peer review ratings and comments	Performance feedback	Legitimate interest
AI readiness scores and evidence	Track capability development	Legitimate interest
Role fit and motivation signals	Support management conversations	Legitimate interest
1:1 prep notes and agreements	Record meeting outcomes	Performance of a contract
CEO feedback (given and received)	Two-way feedback process	Legitimate interest
Goals	Track progress over time	Performance of a contract
Survey responses and answers	Gather structured feedback and data	Performance of a contract
Company documents and resources published by administrators (file metadata, upload timestamps, publishing admin's identity)	Provide company information and resources to employees	Performance of a contract
Login session (auth cookie)	Authenticate your identity	Performance of a contract
Profile update timestamps	Track when data was last reviewed	Legitimate interest

3. Who can see your data?

You can view and edit your own profile. Administrators (CEO/management) can view all employee profiles and edit certain fields. Vergence Group staff with admin access to our infrastructure providers (Supabase and Vercel) may access data as part of operating the service. No data is shared with third parties for marketing or sold to anyone.

4. Our processors

We use the following sub-processors under signed Data Processing Agreements:

Supabase — database and authentication hosting
Vercel — application hosting and anonymous performance monitoring
Google LLC — identity verification via Google Workspace OAuth (processes your email address and account identity at login)

Documents linked to external services (e.g. Google Drive, SharePoint) are hosted by those services independently. Vergence is not the controller for externally hosted content.

5. How long we keep your data

Your data is retained for as long as you are employed at Vergence Group. When your employment ends, offboarding happens in two stages:

Immediately — your access to the dashboard is revoked as soon as you are marked as having left the organisation. You will no longer be able to log in or call any part of the service.
Within 90 days — all of your personal data is permanently and automatically deleted from our systems, unless a longer retention period is required by applicable law.

If you require early deletion, contact the person responsible for this tool at Vergence.

6. Your rights under GDPR

You have the right to:

Access — Request a copy of your personal data
Rectification — Correct inaccurate data — you can edit most fields directly in the dashboard
Erasure — Request deletion of your data
Restriction — Request we limit how we use your data
Object — Object to processing based on legitimate interest
Portability — Receive your data in a structured, machine-readable format

To exercise any of these rights, contact your HR representative or the person responsible for this tool at Vergence.

7. Automated decision-making

No automated decisions with legal or significant effects are made solely based on data in this tool. Scores and signals are used as inputs to human-led 1:1 conversations only.

8. Changes to this notice

If we make material changes to how we process your data, we will notify you directly.